Review and Planning
Maintenance and Repair Review and Planning refers to the systematic process of ensuring that lighting systems remain in optimal working condition through regular inspections, preventive measures, and corrective actions. In the lighting engineering industry, these activities are essential to guarantee safety, extend the lifespan of equipment, and reduce downtime while ensuring compliance with regulations and standards.
a. Engineering Review
Lighting Management Plant usually has general and layout about strategies of all lighting assets in the area. They will determine which part need to be maintain and which part need to be retrofit. The difference between retrofit and maintenance is
- Lighting retrofitting is a one-time investment aimed at upgrading the entire lighting system for better performance and efficiency.
- Lighting maintenance is an ongoing process that ensures existing lighting systems continue functioning properly.
b.1 Maintenance Planning
Lighting management plant will have certain summary that can be created into actionable plans such as table below:
| Business Type | Lighting Priority | Types of Lighting Needed | Recommended Maintenance Type |
|---|
| Hotels | Aesthetic & Functional Lighting | Ambient, Accent, Task, Mood Lighting | Preventive & Reactive (Regular inspections, immediate repairs for outages) |
| Restaurants & Cafés | Ambience & Task Lighting | Warm Ambient, Accent, Task, Decorative Lighting | Preventive & Reactive (Scheduled checks for ambiance, quick fixes for failures) |
| Manufacturing Companies & Factories | Safety & Productivity | Industrial LED, Task, Emergency, Natural Lighting | Preventive (Scheduled inspections, emergency light testing) |
| Office Buildings | Comfort & Productivity | LED Panel, Task, Adjustable, Emergency Lighting | Preventive & Reactive (Regular checks, quick replacement of faulty lights) |
| Retail Stores & Shopping Malls | Display & Customer Experience | Accent, Ambient, Spotlighting, Emergency Lighting | Preventive & Reactive (Routine maintenance, emergency light testing) |
| Hospitals & Healthcare Facilities | Precision & Comfort | Bright Task, Soft Ambient, Night, Natural Lighting | Strict Preventive (Frequent testing of surgical & emergency lighting) |
| Warehouses & Logistics Centers | High Visibility & Energy Efficiency | High-Bay LED, Motion Sensor, Task, Emergency Lighting | Preventive (Scheduled inspections, battery backups for emergency lighting) |
| Schools & Universities | Learning & Concentration | Natural, LED Tube, Task, Emergency Lighting | Preventive & Reactive (Scheduled maintenance, immediate response for outages) |
| Supermarkets & Grocery Stores | Product Visibility & Energy Efficiency | Bright LED, Accent, Cool White, Emergency Lighting | Preventive (Routine inspections for product visibility, emergency lighting checks) |
| Cinemas & Theaters | Atmosphere & Safety | Dimmable Ambient, Accent, Low-Intensity Floor, Emergency Exit Lighting | Preventive & Reactive (Regular dimming system checks, emergency lighting maintenance) |
With this and other method that embedded into our SOP, we can create more effective way to works on lighting maintenance such as. Below is our example of checklist result of maintenance planning.
b.2 System Retrofit Planning
A lighting system retrofit is the process of upgrading an existing lighting system to improve energy efficiency, lighting quality, and operational cost savings. Retrofitting typically involves replacing outdated or inefficient lighting components (such as incandescent, fluorescent, or HID lamps) with advanced LED technology and integrating smart lighting controls. Below is the example of checklist for retrofit planning.
Pre-Retrofit Assessment
| Assessment Task | Details | Check ✅ |
|---|---|---|
| Conduct Lighting Audit | Identify fixture types, energy usage, and current condition. | ☐ |
| Measure Light Levels (Lux) | Ensure proper illumination in storage, aisles, workstations, and loading docks. | ☐ |
| Identify Inefficiencies | Find burnt-out, inefficient, or over-lit areas. | ☐ |
| Compliance Check | Ensure lighting meets OSHA, ASHRAE, and local codes. | ☐ |
| Energy & Maintenance Costs Analysis | Review electricity bills and frequency of maintenance. | ☐ |
| Occupancy & Usage Review | Identify peak usage hours and areas that can benefit from motion sensors. | ☐ |
Operation and Control
Operation and control focus on implementing smart solutions for managing and monitoring the retrofitted system. This includes integrating automated controls, such as sensors and dimmers, that adjust lighting based on occupancy or daylight levels. The goal is to achieve optimal performance and user convenience while minimizing energy waste.
Effective operation and control maximize energy savings and extend the lifespan of the lighting system. By ensuring the lights operate only when needed and at appropriate levels, this step enhances efficiency and provides a high level of user comfort.
Advanced control systems can also include IoT-enabled devices that provide real-time monitoring and data analytics. This allows facility managers to identify maintenance needs and further optimize system performance over time.
Procurement and Installation
Procurement and installation involve sourcing the specified components and installing them according to the design plan. This step includes selecting high-quality lighting fixtures, ensuring compatibility, and executing installation with precision to minimize disruption. More about procurement will be explained here.
Using premium-grade components and professional installation practices guarantees durability and reliability of the retrofitted or maintained system. Proper procurement and installation ensure that the system functions as intended and delivers long-term savings.
We believe that our Lighting Quality Management SOP capable to serve your industry in all lifecycle of the luminaire system.