Lighting Audit

Foundation of Lighting Quality Management

A Lighting audit is a systematic process of assessing, analyzing, and documenting the performance, efficiency, and compliance of lighting systems within a particular environment. The primary goal of the audit is to ensure that lighting installations meet the required standards for functionality, energy efficiency, and safety while optimizing the visual comfort and utility of the space. This audits forms the foundation for improving lighting systems, which can have significant benefits for energy consumption, productivity, and user satisfaction.

It is categorize into several steps

1. User Requirement
2. Data Collection and Analysis
3. Lighting Management Plant

User Requirement

Before everything, we need to have clear intention of what user want to achieve in their lighting facility system. We need to have several basic data listed below: 

Assessment of Lighting Needs

What do user need their lighting to do for them and what is the priority. Different user will always have different needs and priority since every business is unique. Common business, lighting usage priority and types of lighting needed listed below:

Business Type	Lighting Priority	Types of Lighting Needed

Hotels

Aesthetic & Functional Lighting

Ambient, Accent, Task, Mood Lighting

Restaurants & Cafés

Ambience & Task Lighting

Warm Ambient, Accent, Task, Decorative Lighting

Manufacturing Companies & Factories

Safety & Productivity

Industrial LED, Task, Emergency, Natural Lighting

Office Buildings

Comfort & Productivity

LED Panel, Task, Adjustable, Emergency & Security Lighting

Retail Stores & Shopping Malls

Display & Customer Experience

Accent, Ambient, Spotlighting, Emergency Lighting

Hospitals & Healthcare Facilities

Precision & Comfort

Bright Task, Soft Ambient, Night, Natural Lighting

Warehouses & Logistics Centers

High Visibility & Energy Efficiency

High-Bay LED, Motion Sensor, Task, Emergency Lighting

Schools & Universities

Learning & Concentration

Natural, LED Tube, Task, Emergency Lighting

Supermarkets & Grocery Stores

Product Visibility & Energy Efficiency

Bright LED, Accent, Cool White, Emergency Lighting

Cinemas & Theaters

Atmosphere & Safety

Dimmable Ambient, Accent, Low-Intensity Floor, Emergency Exit Lighting

Other than things listed above, we will have more discussion with every user. 

Compliance and Safety

 Safety and compliance to regulations is very important in business. Most of business in Indonesia have little understanding about importance of lighting for safety and what is the regulations to guide them. We will help business with certain database that we usually use such as: 

1. Standard Nasional Indonesia (SNI)
2. Illuminating Engineering Society (IES) Standards
3. International Organization for Standardization (ISO) Standards
4. European Standard EN 12464 (Europe)
5. Leadership in Energy and Environmental Design (LEED) 

Budget and Scope of Works

After all requirement done, usually we will confirm with user about

1. Budget
2. Scope of works

It will determine a lot of problem that is need to be tackled in creating comprehensive lighting management plant. 

Data Collection and Analysis

1. Data Collection

Data collection is almost identical with survey. After we understand user requirement, it is very important to check directly into existing lighting system. It will help if user has its own database, but for our team to understand the site directly is still very important. That is why we need to do direct data collection. This phase involves gathering comprehensive information about:

1. Existing lighting systems, 
2. The area’s dimensions, 
3. Intended usage, 
4. Occupancy patterns, and 
5. The environmental context. 

Measurements such as light levels (lux), energy consumption, and system performance are recorded. Additional data such as visual observations, user feedback, and any existing issues or constraints are also noted.

Impact/Benefit: Accurate data collection enables a clear understanding of the current state of lighting systems. It provides essential inputs for identifying deficiencies, inefficiencies, or areas for improvement. By having reliable data, lighting engineers can make informed decisions to create effective and customized solutions.

2. Report and Analysis

The final step of the process is compiling a Lighting Audit Report and analysis. This document provides a summary of the findings, analysis, and proposed solutions. It includes metrics such as current versus recommended light levels, energy consumption patterns, and potential savings. Recommendations for upgrades, retrofitting, or complete redesigns are provided, along with cost-benefit analyses and implementation timelines. 

Lighting Management Plan

A Lighting Management Plan is the more comprehensive output of lighting audit. An approach to designing, implementing, and optimizing lighting systems tailored to the unique needs of industrial environments. This plan ensures that lighting solutions meet operational requirements, enhance energy efficiency, comply with safety and regulatory standards, and contribute to sustainability goals. Effective lighting management in industrial settings improves visibility, productivity, and safety while reducing operational costs and environmental impact.

It has 3 Steps

1. Preliminary Design and Planning
   The preliminary design stage focuses on understanding the project’s scope and defining initial lighting concepts. This is to consider which area that needs to be: 
2. 1. Prioritized. Area that hold most critical point in the industry such as Production Area or Working Space in main office.  
   2. Upgrade. Area that 1) highlighted (ex. Showroom,  Retail Store etc), 2) have old lighting system (ex. area with mercury luminaire, road lighting etc) or 3) need for advancement to serve the area (ex. Hazardous area but not using explosion proof lighting, Quality Control area but not using High CRI - Specific CCT lighting system) is the choice for upgraded
   3. Replacement. Common area that important but not immediately impactful on business revenue such as corridor, utility area
      
      
3. Schematic Design
   In the schematic design phase, the preliminary ideas are refined into detailed layouts and specifications. This stage involves selecting appropriate lighting technologies, determining fixture placement, and ensuring compliance with industry standards but it is very customized between areas and its priority. 
   
   After that we need to consider emergency lighting and its placement. Designers create visual representations and perform calculations to optimize lighting levels for the specific tasks and activities within the industrial space. then determined placement of emergency lighting. 
   
   
4. Lighting Management Plant Final Report
   The final step is the preparation of the Lighting Management Plan Final Report. This document consolidates all design decisions, calculations, and recommendations into a comprehensive report. It includes: 

• • detailed plans, 
  • cost analyses,
  • procurement strategies
  • implementation timelines, and 
  • maintenance strategies. 

The impact of this final report is its role as a roadmap for execution and future management of the lighting system. We will by then ​determined the best scenario according to all data, either System Retrofit or Maintenance in each area. By providing a clear and ​actionable plan, the final ​report ensures that stakeholders can achieve their lighting objectives efficiently and sustainably, while maintaining ​compliance with safety and operational standards.

Type of Lighting Quality Management  

After laid out all about plan, we will approach contract agreement territory, divided into 2 categories.  Each of these categories has strength and weaknesses, specialized for every businesses. Below are description of out type of Lighting Quality Management 

Planned-Reactive Maintenance

Planned-reactive maintenance is a hybrid strategy that balances the cost-effectiveness of reactive maintenance with the preparedness of preventive maintenance. Instead of conducting routine scheduled maintenance, your approach ensures that all necessary data, stock, and resources are ready when a failure occurs, minimizing downtime and costs.

How Planned-Reactive Maintenance Works

1. Lighting Asset Audit & Database Creation
   • Conduct an initial audit of all lighting assets in the facility.
   • Record details like type, wattage, model, installation date, lifespan, and usage hours.
   • Map out critical areas where lighting failure has the most impact (e.g., lobbies in hotels, operating rooms in hospitals).
2. Stock Preparation & Inventory Management
   • Based on audit data, determine which spare luminaires, drivers, and components should be stocked.
   • Maintain a buffer stock of frequently failing components.
   • Implement an ERP or simple inventory tracking system to monitor stock levels and prevent over-ordering.
3. On-Demand Reactive Maintenance with Fast Response
   • When a failure occurs, the pre-prepared stock and data ensure a quick response time.
   • Trained maintenance personnel or contractors can replace the lighting efficiently without unnecessary delays.
4. Cost & Efficiency Optimization
   • Avoids the high cost of full-scale preventive maintenance for businesses with low failure rates.
   • Reduces risks of unexpected procurement delays, which is crucial for businesses with customer-facing environments.
   • Provides predictability in budget planning, as lighting failures can be anticipated based on recorded lifespans.

Industry that is benefitted with this is Small and Medium Enterprise and industry with infrequent failure such as: 

• Hotels & Hospitality
• Restaurants & Cafés
• Hospitals & Clinics (Non-Critical Areas)
• Retail Stores & Supermarkets
• Corporate Offices & Commercial Spaces
  
  

Preventive Maintenance

While planned-reactive maintenance is suitable for businesses with infrequent failures, preventive maintenance is essential for industries where lighting failure can lead to safety hazards, regulatory non-compliance, or production downtime. These industries require a proactive approach to ensure continuous operation and avoid risks associated with lighting failures.

How Preventive Maintenance Works for Lighting Systems

1. Scheduled Inspections & Testing
   • Regular visual inspections, lux level measurements, and functional tests ensure lighting remains optimal.
   • Identifies early signs of degradation (flickering, reduced brightness, overheating).
2. Planned Replacements
   • Luminaires, ballasts, and drivers are replaced before failure to prevent sudden outages.
   • Ensures compliance with safety and industrial standards.
3. Cleaning & Optimization
   • Accumulated dust and debris are removed from fixtures, lenses, and reflectors to maintain light output efficiency.
   • Optimization of lighting schedules and controls to prevent unnecessary wear and tear.
4. Compliance with Regulations & Safety Standards
   • Preventive maintenance ensures compliance with OSHA (Occupational Safety and Health Administration), IEC (International Electrotechnical Commission), and other local safety regulations.
   • Avoids potential penalties, legal issues, and safety hazards.
5. Energy Efficiency & Cost Savings
   • Ensures that older, less efficient lighting systems are upgraded to LED or smart lighting solutions.
   • Reduces unexpected energy spikes caused by failing or inefficient luminaires.

Industry that is benefitted with preventive maintenance type of lighting quality management usually critical or heavy industry such as:

• Oil and Gas
• Chemical and Pharmaceutical
• Food Processing and Cold Storage Facilities
• Manufacturing and Heavy Industry
• Airport and Transportation Hubs
• Hospital and Healthcare Facilities
• Mining and Tunnels

If you are a business owners or managers that wanted to know more about our service in perspective of company stakeholders, please read more here.